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Apprenticeship training course

Media production co-ordinator (level 4)

Co-ordinate productions using specialist production management skills, knowledge and experience.

Qualification level
4
Equivalent to higher national certificate (HNC).
Typical duration
18 months
Apprenticeship category
Creative and design
Maximum funding
£8,000
Maximum amount government will fund
for apprenticeship training.
Also known as
  • Booking co-ordinator
  • Junior booking producer
  • Production co-ordinator
Skills
Skills an apprentice will learn
  • Operate within and adhere to agreed organisational policies, standards and procedures, adapting to operational changes as they occur for a production
  • Be responsible for creating and maintaining production documentation and records such as: schedules, scripts, call sheets, technical requisitions, camera sheets, client feedback, review notes cast, and/or crew lists
  • Compile resourcing and progress reports, drawing on information from all relevant departments in line with production requirements
  • Liaise with other departments, acting as first point of contact on the production
  • Provide production personnel with up-to-date information on production activities
  • Monitor the use of production materials, equipment and supplies ensuring these are used effectively
  • Assist with, sourcing or booking crew, contributors, talent or suppliers to meet production requirements crew and suppliers to meet production requirements
  • Manage logistics and/or travel, liaising with other departments when required
  • Assist with the preparation of a production budget, analyse the use of the production budget to maintain accurate financial records
  • Monitor and control compliance for the production relating to legal, regulatory, organisational and industry codes of practice
  • Identify and mitigate any risks to the production, escalating issues if necessary
  • Comply with company Health and Safety policies and practices,and complete risk assessments for tasks and work activities within and relevant to, own role
  • Co-ordinate activities and logistics to support the production team
  • Build rapport and collaborate effectively with partners on productions such as cast, crew, and contributors, including chaperones and tutors where appropriate
  • Communicate factually and tactfully with colleagues and clients; resolving problems on productions when required
  • Allocate resources and delegate tasks within the production to meet deadlines
  • Conduct discussions and negotiations in ways which promote good working relationships e.g. using positive questioning and active listening, adapting communication methods as required
  • Work in line with agreed workflows, adapting to operational changes as they occur
  • Assist with management of the set, studio or location of the production
  • Accommodate the technical needs of the creative team, including pre and post production
  • Work collaboratively with senior personnel to ensure the final product is delivered to industry standards including technical and legal requirements
  • Assess the project schedule and interpret/relay the priorities to the team
  • Co-ordinate the scheduling of the production in line with organisational requirements
  • Manage the delivery process of materials to clients/external companies, keeping parties informed of progress and change
  • Multitask on simultaneous productions, often for different clients, deciding how to prioritise the work to ensure that all tasks are completed on schedule
  • Take ownership to resolve and/or escalate faults/incidents/problems to the appropriate person, within agreed governance parameters
  • Create and maintain a professional development record to document progress against key competencies and enable effective learning from the workplace
  • Seek out learning and networking opportunities that will be most beneficial to you

Full information on Media production co-ordinator (level 4) is available from the Institute for Apprenticeships and Technical Education.

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