Registrar (creative and cultural) (level 6)
Enable access and enjoyment of cultural heritage by public and other audiences now and in the future.
- Qualification level
Equivalent to degree.
- Typical duration
- 36 months
- Apprenticeship category
- Creative and design
- Maximum funding
Maximum amount government will fund
for apprenticeship training.
Skills an apprentice will learn
- Arrange specialist transport of objects/collections, whether undertaken by the organisation or external transport agents.
- Arrange for the preparation of objects/collections for activities which may include checking title and any restrictions in place; working with conservators to identify conservation requirements, arrange condition reports and permissions for treatments required; make appropriate packing and display arrangements for unique objects/collections; arranging photography.
- Ensure that suitable risk mitigation measures e.g. insurance and indemnity, physical security and monitoring, appropriate environmental conditions are in place to facilitate lending and borrowing.
- Arrange and undertake audits of objects/collections and documentation to ensure compliance.
- Co-ordinate and review conservation condition reports for activities including liaison with external Conservators where required.
- Analyse and complete or collate facilities reports, security reports, display case supplements and environmental information.
- Ensure object/collections storage facilities and object/collections movement plans are fit for purpose.
- Critically analyse, interpret and evaluate complex situations, devise a suitable course of action for complex problems/projects, manage/solve/coordinate to conclusion.
- Provide advice to internal and external colleagues and implement best practice when managing projects or programs; determine project/program parameters and refine/adapt when problems/limitations arise from internal/external factors.
- Contribute to budget preparation and management of budgets to ensure collections activities are financially viable.
- Agree, manage and deliver the time critical transport and installation schedules for unique objects/collections either entering or exiting the
- Seek quotations for specialist transport and other activities e.g. display cases.
- Make arrangements for couriers/personnel accompanying objects/collections in transit and act as a courier if required.
- Present proposalso the relevant decision making organisation forum/person and prepares subsequent progress reports.
- Undertake procurement management activities for goods and services which may include design and transportation.
- Ensure compliance with Organisation’s project management practices and processes.
- Write or contribute towards care and conservation policy and plans.
- Check that all object/collection activities are compliant with ethical principles, legislative and other legal requirements, regulatory obligations, documentation practices and standards.
- Maintain up to date inventories including valuations and location.
- Where relevant, ensure that the organisation works to Arts Council England Accredited or Designated status guidelines.
- Manage import/export arrangements, cultural export licenses, immunity from seizure cover, customs procedures and security clearance where necessary for objects/collections.
- Provide advice on and implement legal and professional requirements e.g. aviation security regulations, due diligence procedures, Government indemnity schemes.
- Draw up, negotiate and manage contracts which may include loan agreements, acquisition agreements, exhibition contracts and loan agreements.
- Manage all registrarial procedures including control of operations, audits, loan renewals, reporting and forecasting.
- Initiate and lead on projects/programs, polices and procedures and allocate resources (human/fiscal etc.) as required.
- Apply data standards for the organisation in-line with PAS197 and Spectrum requirements. Undertake data entry as required
- Ensure the quality of data entered in the collections management system is accurate, complete and meets organisational requirements and other relevant standards.
- Maintain and develop policies and procedures relating to collections management activities.
- Negotiate with borrowers, lenders and owners the terms and conditions of loans, acquisitions and disposals including security, liability, transport, facilities, environmental requirements, display and costs.
- Exercise broad autonomy and judgement throughout day to day work.
- Communicate to a range of stakeholders to achieve shared goals, objectives and solve problems.
- Write reports, for a range of internal/external audiences, regarding activities.
- Act as an Ambassador for the organisation to raise its profile and communicate the importance of its work. This may mean representing the organisation including attending and/or presenting at conferences and workshops.
- Share best practice and/or delivering training to internal staff and external organisations e.g. UKRG regarding collections management activities.
- Champion ethical, legal or other issues with organisation’s personnel as appropriate.
- Setting milestones, deadlines and workflow for colleagues (in other departments or members of project/program teams) to ensure delivery, as required by the organisation.
- Co-ordinate third-party contractors e.g. transport agents and manage them on and off-site to deliver their set brief.
- Line manage and/or supervise the work of colleagues and/or volunteers as required.