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Apprenticeship training course

Registrar (creative and cultural) (level 6)

Enable access and enjoyment of cultural heritage by public and other audiences now and in the future.

Qualification level
Equivalent to degree.
Typical duration
36 months
Apprenticeship category
Creative and design
Maximum funding
Maximum amount government will fund
for apprenticeship training.
Skills an apprentice will learn
  • Arrange specialist transport of objects/collections, whether undertaken by the organisation or external transport agents.
  • Arrange for the preparation of objects/collections for activities which may include checking title and any restrictions in place; working with conservators to identify conservation requirements, arrange condition reports and permissions for treatments required; make appropriate packing and display arrangements for unique objects/collections; arranging photography.
  • Ensure that suitable risk mitigation measures e.g. insurance and indemnity, physical security and monitoring, appropriate environmental conditions are in place to facilitate lending and borrowing.
  • Arrange and undertake audits of objects/collections and documentation to ensure compliance.
  • Co-ordinate and review conservation condition reports for activities including liaison with external Conservators where required.
  • Analyse and complete or collate facilities reports, security reports, display case supplements and environmental information.
  • Ensure object/collections storage facilities and object/collections movement plans are fit for purpose.
  • Critically analyse, interpret and evaluate complex situations, devise a suitable course of action for complex problems/projects, manage/solve/coordinate to conclusion.
  • Provide advice to internal and external colleagues and implement best practice when managing projects or programs; determine project/program parameters and refine/adapt when problems/limitations arise from internal/external factors.
  • Contribute to budget preparation and management of budgets to ensure collections activities are financially viable.
  • Agree, manage and deliver the time critical transport and installation schedules for unique objects/collections either entering or exiting the
  • Seek quotations for specialist transport and other activities e.g. display cases.
  • Make arrangements for couriers/personnel accompanying objects/collections in transit and act as a courier if required.
  • Present proposalso the relevant decision making organisation forum/person and prepares subsequent progress reports.
  • Undertake procurement management activities for goods and services which may include design and transportation.
  • Ensure compliance with Organisation’s project management practices and processes.
  • Write or contribute towards care and conservation policy and plans.
  • Check that all object/collection activities are compliant with ethical principles, legislative and other legal requirements, regulatory obligations, documentation practices and standards.
  • Maintain up to date inventories including valuations and location.
  • Where relevant, ensure that the organisation works to Arts Council England Accredited or Designated status guidelines.
  • Manage import/export arrangements, cultural export licenses, immunity from seizure cover, customs procedures and security clearance where necessary for objects/collections.
  • Provide advice on and implement legal and professional requirements e.g. aviation security regulations, due diligence procedures, Government indemnity schemes.
  • Draw up, negotiate and manage contracts which may include loan agreements, acquisition agreements, exhibition contracts and loan agreements.
  • Manage all registrarial procedures including control of operations, audits, loan renewals, reporting and forecasting.
  • Initiate and lead on projects/programs, polices and procedures and allocate resources (human/fiscal etc.) as required.
  • Apply data standards for the organisation in-line with PAS197 and Spectrum requirements. Undertake data entry as required
  • Ensure the quality of data entered in the collections management system is accurate, complete and meets organisational requirements and other relevant standards.
  • Maintain and develop policies and procedures relating to collections management activities.
  • Negotiate with borrowers, lenders and owners the terms and conditions of loans, acquisitions and disposals including security, liability, transport, facilities, environmental requirements, display and costs.
  • Exercise broad autonomy and judgement throughout day to day work.
  • Communicate to a range of stakeholders to achieve shared goals, objectives and solve problems.
  • Write reports, for a range of internal/external audiences, regarding activities.
  • Act as an Ambassador for the organisation to raise its profile and communicate the importance of its work. This may mean representing the organisation including attending and/or presenting at conferences and workshops.
  • Share best practice and/or delivering training to internal staff and external organisations e.g. UKRG regarding collections management activities.
  • Champion ethical, legal or other issues with organisation’s personnel as appropriate.
  • Setting milestones, deadlines and workflow for colleagues (in other departments or members of project/program teams) to ensure delivery, as required by the organisation.
  • Co-ordinate third-party contractors e.g. transport agents and manage them on and off-site to deliver their set brief.
  • Line manage and/or supervise the work of colleagues and/or volunteers as required.

Full information on Registrar (creative and cultural) (level 6) is available from the Institute for Apprenticeships and Technical Education.

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